GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES
Input of financial transactions into the University System (PeopleSoft) and various EXCEL worksheets. Reviews, analyzes and reconciles various reports for monitoring and reporting; implements these functions as required. Monitors business activities for compliance with applicable rules, regulations and laws. Performs necessary accounting activities such as processing invoicing, cash collections, reconciliations and preparing reports. Interacts and works in conjunction with all levels of University employees to provide financial accounting oversight and coordination. Makes recommendations pertaining to business activities, fiscal compliance with applicable rules, regulations and laws.
Follows the University's best practices to build and/or support student academic success and retention and assist in meeting strategic objectives for persistence and timely graduation of all the student population.
SUPERVISION RECEIVED (Name and title of person from whom incumbent receives direction)
Receives direct supervision from the Controller and Assistant Controller. Incumbents of positions at this level may also receive direct supervision from other employees of higher grade who provide instruction, assign work and review performance through oral and written reports for accuracy and compliance with established standards and procedures.
DIRECT REPORTING STAFF- May supervise student workers as necessary.
THEIR STAFF- None
DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES:
- Analyzes and determine the applicability of accounting data, draw conclusions and make appropriate recommendations as directed.
- Performs accounting entries to updates and revise data used in preparation of financial statements and audit reports.
- Provide interpretation support on accounting terms and conditions on specific projects and funds.
- Reviews, analyzes and reconciles various reports, both on demand and as part of daily monitoring and reporting.
- Monitors business activities for compliance and applicability to rules, regulations and laws.
- Reviews daily budget errors; assign alternate funding sources when appropriate; work with the Budget Office for resolution, when necessary.
- Setup of chartfields and speed types; and assists in the maintenance of the chart of accounts in tandem with the Campus organizational structure.
- Works closely with the Grants Office for general ledger entry processing and reconciliation.
- Reviews departmental accounting procedures and make recommendations for improvements as necessary.
- Resolves data entry issues, work with Controller/Assistant Controller, Budget Office and Central IT staff as needed.
- Performs monthly reconciliation of Imprest Account using Cash Pro banking system statements.
- Runs monthly unallocated procard transactions. Provide list to Controller or AVC.
- Prepares and/ or issue hand-cut checks or be responsible for the entry in the University banking system.
- Prepares of bank deposit forms for cash/checks received from vendors and campus departments for prompt processing to the Bursar’s Office; requires the knowledge of the proper accounting information to be used; monitors accounts for the assurance of proper credit.
- Processes payments in receivable system to ensure accurate posting of invoice payment; run reports for reconciliation and monitors accounts receivable aging reports; ensure timely collections and follow up with past due invoices; recommends additional action on past due invoices.
- Maintains files, records and correspondence with a high degree of confidentiality and discretion.
- Prepares invoices for externally campus-related agencies as necessary; ensure timely billings and cash collections and follow up with past due invoices; recommends additional action on past due invoices.
- Participates in training of new staff to deliver assistance to monitor and ensure compliance with generally accepted accounting principles and university rules and regulations; may serve on teams or committees; work on special projects for the Controller’s Office.
- Responsible for general ledger month end close process; coordinate with Central office and Grants Office.
- Functions as financial liaison between the Campus Controller’s office, Central Office, UPST and other campus financial offices to provide financial accounting oversight and coordination.
- Creates specialized excel worksheets to compile institutional data required by internal and external reporting agencies.
- Participates in the general ledger fiscal year close processing; prepare reports and audit files or coordinate necessary paperwork; organize and retrieve required supporting documentation; examine records and documents to ensure they are adequate.
- Assists with Internal and External audits, when necessary; ensure that records are obtainable to meet requirements of these audits.
- Performs random review of transactions to ensure compliance to University policies, guidelines and procedures.
- Assists with financial analysis and reporting using knowledge of the budget structure within each Campus fund.
- Assists with daily operations by following up with departments to resolve any issues and open items
- Creates and maintains user documentation, including online SOP's, forms and instructions.
- Maintains management calendars including setting up meetings, reserving rooms and sending out invitations, as needed.
- Attends various meetings on/off campus, as needed.
- Other customer service-related duties as requested.
- Perform other duties as assigned to include working on projects when necessary, working with and under the direction of the supervisor to complete department requirements.
QUALIFICATIONS REQUIRED AT HIRE (List knowledge, skills, abilities)
- Knowledge of the principles and practices of accounting including terminology.
- Knowledge of the methods of general report writing.
- Ability to analyze and determine the applicability of accounting data, to draw conclusions and to make appropriate recommendations.
- Ability to read and interpret documents such as financial reports, accounts and ledgers.
- Ability to perform mathematical calculations using formulae to solve accounting problems.
- Ability to understand, apply and explain the laws, rules, regulations, policies, etc. governing assigned unit activities.
- Ability to follow oral and written instructions.
- Ability to gather information by examining records and documents and through questioning individuals.
- Ability to maintain accurate records.
- Ability to prepare general and financial reports.
- Ability to write concisely to express thoughts clearly and to develop ideas in logical sequence.
- Ability to communicate effectively both written and orally.
- Ability to exercise sound judgment.
- Ability to deal tactfully with others.
- Ability to exercise discretion in handling confidential information.
- Ability to work both independently and in a team setting.
- Ability to establish and maintain harmonious working relationships with others.
- Ability to give written and oral instructions in a precise, understandable manner.
- Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic reviews and/or evaluations; determining subordinates training needs and providing and arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action.
- Knowledge of the principles, practices and techniques of supervision.
QUALIFICATIONS ACQUIRED ON JOB (List knowledge's, skills, abilities)
*Knowledge of the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities.
*Knowledge of the types and uses of agency forms.
*Knowledge of state budgetary procedures including terminology.
*Knowledge of state accounting procedures including terminology.
*Knowledge of the laws, rules and regulations governing Federal Grant Administration.
*Knowledge of the principles and practices of accounting.
*Knowledge of availability and application of electronic data processing to accounting.
*Knowledge and logic of the Campus organizational structure.
*Knowledge of the various University accounts and funds.
*Knowledge of the budget structure within each Campus fund
MINIMUM ENTRANCE REQUIREMENTS
Applicants must have at least (A) three years of full-time, or equivalent part-time, professional experience in accounting or auditing, or (B) any equivalent combination of the required experience and the substitutions from the Massachusetts State Classification Specifications.
LICENSE AND/OF CERTIFICATION REQUIREMENTS
Accountants may travel for job related purposes.
No. of Positions-1
Salary: AFSCME Salary Range
Hours: Monday – Friday, 9:00am – 5:00pm
Benefits: Benefits for AFSCME
Applicants must be authorized for employment in the U.S. on a full time basis. Employment-based visa sponsorship not available.
UMass Dartmouth requires COVID-19 vaccinations for all faculty, staff, and students who wish to work, live, learn or physically come to campus. Read More.
To apply please submit a letter of interest, current resume and the contact information for three professional references.
The review of applications will be ongoing.