GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES: Input of financial transactions into the University System (PeopleSoft) and various EXCEL worksheets. Reviews, analyzes and reconciles various reports for monitoring and reporting. Monitor’s business activities for compliance with applicable rules, regulations and laws. Interacts daily with all levels of University employees to provide financial accounting oversight and coordination.
Follows the University's best practices to build and/or support student academic success and retention and assist in meeting strategic objectives for persistence and timely graduation of all the student population.
SUPERVISION RECEIVED (Name and title of person from whom incumbent receives direction):
(Name and title of person from whom incumbent receives direction)
Receives direct supervision from the Controller and Assistant Controller. Incumbents of positions at this level may also receive direct supervision from other employees of higher grade who provide instruction, assign work and review performance through oral and written reports for accuracy and compliance with established standards and procedures
DIRECT REPORTING STAFF-None
DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES:
- Process journal entries to record adjustments or corrections as necessary, or as requested by departments. Ensure adjustments are accurate and make recommendations and corrections as needed.
- Reviews, analyzes and reconciles various reports, both on demand and as part of daily monitoring and reporting.
- Monitor’s business activities for compliance and applicability to rules, regulations and laws.
- Review daily budget errors; assign alternate funding sources when appropriate; work with the Budget Office for resolution when necessary.
- Setup of chartfields and speed types; and assists in the maintenance of the chart of accounts in tandem with the Campus organizational structure.
- Work closely with the Grants Office for general ledger entry processing and reconciliation.
- Perform monthly reconciliation of Imprest Account using Cash Pro banking system statements.
- Run monthly unallocated procard transactions. Provide list to Controller or AVC.
- Prepare and/ or issue hand-cut checks or be responsible for the entry in the University banking system.
- Preparation of bank deposit forms for payments received from vendors and campus departments to be forwarded to the Bursar's Office; requires the knowledge of the proper accounting information to be used.
- Process payments in receivable system to ensure accurate posting of invoice payment; run reports for reconciliation and monitoring of receivables and aging.
- Preparing invoices for externally campus-related agencies as necessary.
- Responsible for general ledger month end close process, coordinate with Central office
- Assist in the general ledger fiscal year close processing; prepare audit files; organize and retrieve required supporting documentation.
- Assist with Internal and External audits, when necessary
- Interacts daily will all levels of University employees including UPST and President’s Office to provide financial accounting oversight and coordination.
- Perform random review of transactions to ensure compliance to University policies and procedures. • Assist with financial analysis and reporting using knowledge of the budget structure within each Campus fund.
- Assist with daily operations by following up with departments to resolve any issues and open items
- Create and maintain user documentation, including online SOP's, forms and instructions.
- Maintain management calendars including setting up meetings, reserving rooms and sending out invitations.
- Attend various meetings on/off campus, as needed.
- Other customer service-related duties as requested.
- Perform other duties as assigned to include working on special projects when necessary working with and under the direction of the supervisor to complete department requirements.
Minimum Qualifications (Required):
Applicants must have at least (A) two years of full-time, or equivalent part-time, professional experience in accounting or auditing, or (B) any equivalent combination of the required experience and the substitutions from the Massachusetts State Classification Specifications.
- An Associate’s degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the (A) experience.*
- II. A Bachelor’s degree with a major in accounting, business administration or business management may be substitute for a maximum of two years of the (A) experience.*
- III. A Graduate degree with a major in accounting, business administration or business management may be substituted for the required experience.*
*Education toward such a degree will be prorated on the basis of the proportion of the requirement actually completed.
Massachusetts State Specifications can be found @ https://www.mass.edu/forfacstaff/classificationspecs/home.asp
QUALIFICATIONS REQUIRED AT HIRE (List knowledge, skills, abilities)
- Knowledge of the principles and practices of accounting including terminology.
- Knowledge of the methods of general report writing.
- Ability to analyze and determine the applicability of accounting data, to draw conclusions and to make appropriate recommendations.
- Ability to read and interpret documents such as financial reports, accounts and ledgers.
- Ability to perform mathematical calculations using formulae to solve accounting problems.
- Ability to understand, apply and explain the laws, rules, regulations, policies, etc. governing assigned unit activities.
- Ability to follow oral and written instructions.
- Ability to gather information by examining records and documents and through questioning individuals.
- Ability to maintain accurate records.
- Ability to prepare general and financial reports.
- Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequence.
- Ability to communicate effectively both written and orally.
- Ability to exercise sound judgment.
- Ability to deal tactfully with others
- Ability to exercise discretion in handling confidential information.
- Ability to work both independently and in a team setting.
- Ability to establish and maintain harmonious working relationships with others.
- Ability to give written and oral instructions in a precise, understandable manner.
No. of Positions-1
Hours: Monday-Friday 9:00 a.m.-5:00 p.m.
BENEFITS: Benefits at UMass Dartmouth
QUALIFICATIONS ACQUIRED ON JOB (List knowledge, skills, abilities)
- Knowledge of the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities.
- Knowledge of the types and uses of agency forms.
- Knowledge of state budgetary procedures including terminology.
- Knowledge of state accounting procedures including terminology.
- Knowledge of the laws, rules and regulations governing Federal Grant Administration.
- Knowledge of the principles and practices of accounting.
- Knowledge of availability and application of electronic data processing to accounting.
- Knowledge and logic of the Campus organizational structure.
- Knowledge of the various University accounts and funds.
- Knowledge of the budget structure within each Campus fund.
Applicants must be authorized for employment in the U.S. on a full-time basis. Employment-based visa sponsorship not available.
Effective September 27, 2021, UMass Dartmouth requires that all members of the campus community are fully vaccinated against Covid-19 and provide proof of vaccination.
Special Instructions to Applicants:
To apply please submit a letter of interest, current resume and the contact information for three professional references.
The deadline for INTERNAL applicants is November 29, 2021.
The deadline for EXTERNAL applicants is December 3, 2021.