OFFICIAL JOB TITLE: Assistant Director of Facilities-(Trades)
DIVISION: Administration and Finance
DEPARTMENT: Facilities Operations
BARGAINING UNIT STATUS: ESU, Cat. 19
FLSA STATUS: EXEMPT
EEO STATUS: 3.1
JOB CODE: 043
REPORTS TO: The Director of Facilities
MINIMUM STARTING SALARY: $79,093
SUPERVISES: The Assistant Director provides direct supervision to the Field Services Manager. Provides indirect supervision to the staff in the plumbing, electrical, HVAC, carpentry, masonry, painting, lock shops, central power plant and tri-generation facility. Provides oversight of the energy management, buildings controls and work order management systems.
SUMMARY PURPOSE OF POSITION: The Assistant Director for Facilities has the day-to-day supervisory and project management responsibility for managing the maintenance operations and for developing and maintaining a clean and safe physical environment, as well as, preventative maintenance, maintenance, repair and operations of all facilities on each of the University of Massachusetts Dartmouth’s campuses, including all Research Lab environments. The Assistant Director is also responsible for the policy & procedure development, implementation and updates. He or she will be responsible for the operation of our building controls system and energy management systems. This position is responsible for providing oversight for related contract services, vendors and the related operational aspects of supporting the summer conference program, athletics department events both inside and outside, and special events all over UMD. The Assistant Director also assists the Director in planning and oversight for special projects. Provides input on all issues impacting the Department including the budget. The incumbent is expected to coordinate multiple projects simultaneously each with multiple tasks. The Assistant Director will exercise sound judgment to allocate internal and external resources to complete projects considering the impact of work on students, faculty, staff and visitors.
EXAMPLES OF PRIMARY DUTIES AND RESPONSIBILITIES:
- Coordinates repair, general maintenance and preventative maintenance of the campus buildings and ongoing supervision of preventative maintenance, repairs, renovations, and related tasks.
- Maintains compliance with federal and state occupational safety regulations.
- Participates in all Quality Assurance Programs.
- Maintains the continuous facilities operations of all University of Massachusetts Dartmouth’s campus including all research lab environments.
- Maintains the building energy management systems & building controls systems.
- Development & implementation of preventative maintenance program to keep all equipment operational by coordinating
- maintenance and repair services; following manufacturer’s instructions and established procedure; requesting special services.
- Supervise, track and evaluate all work order requests and preventive maintenance functions to ensure that all work is completed in a satisfactory and acceptable manner.
- Ensure that the preparation and submission of proposals and bid documents conform to University and state purchasing policies and procedures.
- Track and evaluate all projects, contract services, and procurement, to ensure compliance with all requirements and specifications.
- Performs supervisory functions pertaining to Facilities personnel including but not limited to providing direct supervision including the completion of annual performance evaluations; processing the authorization and payment of overtime according to established procedures; analyzing staffing needs and making recommendations pertaining to staffing patterns, personnel action, schedules and shifts; and participating in recruitment and selection activities.
- May consult with Vice Chancellor or Associate Vice Chancellor regarding construction, maintenance or repair projects.
- Develops, coordinates and/or delivers department training programs and makes recommendations for professional development training needs for all employees within areas of responsibility.
- Reviews completed work for quality workmanship, adherence to technical specifications and customer satisfaction.
- Responds to and manages initial response to emergency situations during regular shifts, nights, weekends and holidays; serves "on-call" on a rotating basis with other professional staff to manage facilities related emergencies and approve call backs as appropriate.
- Assists in planning, coordinating and managing the campus snow removal operations, including preparing the annual Essential Personnel List, allocating personnel and resources and arranging the participation of outside contractors in clean-up efforts.
- Participates in developing bid specifications, bidding, contracting, and overseeing maintenance contracts for window treatments, flooring, pest control, field maintenance, snow removal, or other related work. Manages contracts with outside vendors as appropriate.
- Promotes and maintains a customer service orientation among staff, clients and coworkers including direct interaction with
- “customers” and follow up after projects are complete.
- Coordinates allocation of personnel and resources to repair damaged facilities.
- Serves as a liaison with other campus departments as appropriate.
- Develops departmental forms addressing issues such as work schedules, productivity etc.
- Develops and maintains an equipment inventory listing for all equipment within areas of responsibility including developing and implementing preventative maintenance schedules of equipment.
- Develops and maintains chemical, tools and supply inventories within areas of responsibility.
- Recommends furniture, equipment and chemical acquisitions
- Coordinates with the trades supervisors in the purchase and inventory control of supplies and equipment required to accomplish day-to-day tasks and special projects.
- Consults with the Director in planning and construction details as related to University contractors.
- Responsible for planning, coordination, and implementation of projects associated with campus construction and renovation outside of the auspices of capital projects.
- As directed, act as a liaison to capital projects, assist the Director in the review and coordination of schedules and scope of work involving capital initiatives.
- Collaborates with the Director of Facilities to establish and coordinate new and ongoing maintenance contracts.
- Consults with and advises the Director on the need for services from outside agencies and contractors to support areas of responsibility, maintaining compliance with relevant collective bargaining agreements.
- Serves on various University committees such as Search and Screen Committees, Ad Hoc Committees, future planning and preparedness committees, etc.; represents the department to the University community and the general public.
- Assist the Director in the preparation and management of the departmental annual budget by providing data regarding anticipated needs, developing creative solutions given limited resources and making recommendations regarding the allocation of resources.
- Manages multiple outside contractors and their staffs in the related renovation, maintenance and construction projects.
- Responsible for the development and implementation of a plan that provides for the routine identification and correction of campus facility deficiencies.
- Act as the primary contact and coordinator for all abatement activities.
- Serves as back-up to other Assistant Directors of Facilities.
- Serves as an essential member of the Snow Response Team and is present at all snow operations.
- Other duties as assigned.
EDUCATION: Bachelor’s Degree in Facilities Management, Industrial/Maintenance Engineering, Mechanical Engineering or related field with strong emphasis on mechanical/electrical/plumbing/sprinkler discipline.
EXPERIENCE: Significant (over five years up to and including seven years) project management experience in a large
institutional or academic setting with emphasis on the repair, maintenance and operations of facilities.
Significant experience supervising professional, skilled and semi-skilled employees.
OTHER: Must be able to respond to situations that arise during holidays, weekends or evenings including being “on-call” after normal business hours. Valid Massachusetts driver’s license required. May work under adverse conditions and extremes of heat, cold, dampness and humidity. May be exposed to the harmful effects of noxious gases, mold, mildew, may work in confined spaces and various heights such as manholes, ladders, staging and the campanile.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
- Advanced knowledge and understanding of maintenance operations within a large to mid-size commercial system.
- Able to read blue prints.
- Ability to supervise trades personnel.
- Working knowledge of code regulations.
- Possess planning and estimating skills.
- Possess project management skills.
- Demonstrated ability to work successfully with clients, students, staff, faculty, other departments and other agencies.
- Demonstrated ability to work with external vendors and contractors.
- Thorough knowledge of human resource management.
- Proficient in the use of office software and work management systems. Proficient oral and written communication skills.
- Strong training skills.
- Advance work loading skills/work management software skills.
- Extensive knowledge establishing work standards and specifications
- Advance knowledge of Energy Management and Building Controls Systems.
- Advance knowledge of steam and its uses for heating and air conditioning.
- Advance knowledge of sophisticated systems & controls of Research facilities.
- Extensive knowledge of chillers, air handlers & steam absorption chillers.
- Licensed in either a trade, engineering or construction supervision.
- Experience working in an environment covered by a collective bargaining agreement.
- Experience with zone management.
Applicants must be authorized for employment in the U.S. on a full time basis. Employment-based visa sponsorship not available.
To apply please submit a letter of interest, current resume and the contact information for three professional references.
The deadline to apply for INTERNAL APPLICANTS is July 13, 2021.
The review of applications will begin July 14, 2021.