General Summary of Position:
Overall fiscal responsibility for Financial Aid programs, except Federal Workstudy, preparation of federal, state and institutional reports concerning financial aid disbursements and loan funds. Processing of loan funds, including refunding and returning of funds. Coordination of all Bursar related requirements for all the study abroad or away programs.
Follows the University’s best practices to build and/or support student academic success and retention, and assist in meeting strategic objectives for persistence and timely graduation of all the student population.
SUPERVISION RECEIVED (Name and title of person from whom incumbent receives direction):
DIRECT REPORTING STAFF:
One (1) Receiving Teller I
DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES:
- Monthly reconciliation of bank transactions for loan-related bank accounts.
- Daily recording of receipts including financial aid funds, ACH and wire transfers.
- Data entry of private scholarship receipts on financial system.
- Refund processing for all financial aid related credit balances and funds to be returned including all required research, withdrawal monitoring and campus stop payment procedures.
- Coordinate with the University Treasurer's Office to resolve all refund checks not cashed on a monthly basis.
- Reconciliation of financial aid funds including federal, state and institutional grants and scholarships as well as all loan funds.
- Weekly reconciliation of the student refund account.
- Review financial aid related cash balances weekly and using the applicable process, request funds from government agencies.
- Provide overall working supervision and assistance for all financial aid related procedures including compliance with federal regulations.
- Prepare and submit all financial aid disbursement and loan reports including federal, state and institutional reports.
- Prepare correspondence including the use of the mail merge functionality to inform students and parents of pertinent financial aid related information.
- Responsible for payment and waiver posting for selected payment and waiver types.
- Responsible for coordinating and performing the Bursar-related aspects of the study away/study abroad programs including student account management and appropriate refunding procedures.
- Run reports on student, finance and reporting systems to retrieve information.
- Invoicing and fund retrieval for students covered by Americorps using their electronic system.
- Assist with all audits pertaining to financial aid receipts and disbursements.
- Other student financial aid related duties as requested.
- Other customer service related duties.
- Perform other duties as assigned.
Minimum Qualifications (Required):
Applicants must have at least (A) two years of full-time, or equivalent part-time, professional experience in accounting or auditing, or (B) any equivalent combination of the required experience and the substitutions from the Massachusetts State Classification Specifications.
I. An Associate’s degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required (A) experience.*
II. A Bachelor’s degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required (A) experience.*
III. A Graduate degree with a major in accounting, business administration or business management may be substituted for the required experience.*
*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
License and/or Certification Requirements:
Based on assignment, possession of a current and valid Massachusetts Class 3 Motor Vehicle Operator’s License may be required.
QUALIFICATIONS REQUIRED AT HIRE (List knowledge, skills, abilities):
- Knowledge of the principles and practices of accounting including terminology.
- Knowledge of the methods of general report writing.
- Ability to analyze and determine the applicability of accounting data, to draw conclusions and to make appropriate recommendations.
- Ability to read and interpret documents such as financial reports, accounts and ledgers.
- Ability to understand, apply and explain the laws, rules, regulations, policies, etc. governing assigned unit activities.
- Ability to perform mathematical calculations using formulae to solve accounting problems.
- Ability to follow oral and written instructions.
- Ability to gather information by examining records and documents and through questioning individuals.
- Ability to maintain accurate records.
- Ability to prepare general and financial reports.
- Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequence.
- Ability to communicate effectively in oral expression.
- Ability to exercise sound judgment.
- Ability to exercise discretion in handling confidential information.
- Ability to deal tactfully with others.
- Ability to establish and maintain harmonious working relationships with others.
- Ability to work independently.
- Ability to work in a team setting.
- Ability to operate a motor vehicle.
- Ability to give written and oral instructions in a precise, understandable manner.
- Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic reviews and/or evaluations; determining subordinates’ training needs and providing and arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action.
No. of Positions-1
Salary: $917.21 per week
Hours: 8:30 a.m.-4:30 p.m.
QUALIFICATIONS ACQUIRED ON JOB (List knowledge, skills, abilities):
- Knowledge of the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities.
- Knowledge of the types and uses of agency forms.
- Knowledge of state budgetary procedures including terminology.
- Knowledge of state accounting procedures including terminology.
- Knowledge of the laws, rules and regulations governing Federal Grant Administration.
- Knowledge of the principles and practices of cost accounting.
- Knowledge of availability and application of electronic data processing to accounting.
- Knowledge of the principles, practices and techniques of supervision
Applicants must be authorized for employment in the U.S. on a full-time basis. Employment-based visa sponsorship not available.
Special Instructions to Applicants:
To apply please submit a letter of interest, current resume and the contact information for three professional references.
The deadline for INTERNAL applicants is September 19, 2020.