UNIVERSITY OF MASSACHUSETTS DARTMOUTH POSITION DESCRIPTION
OFFICIAL JOB TITLE: Post Award Grants Manager
DIVISION: Academic Affairs
DEPARTMENT: Office of Research Administration
BARGAINING UNIT STATUS: ESU
EEO STATUS: 3.1
JOB CODE: 080
FLSA STATUS: Exempt
REPORTS TO: Director, Office Research Administration or designee
MINIMUM STARTING SALARY: ESU Salary Range
SUPERVISES: May supervise student workers
SUMMARY PURPOSE OF POSITION:
Serves as main post award management contact for research faculty within select departments. The incumbent is responsible for post award management including review and approval of expenditures of sponsored projects in ORA and for handling PeopleSoft administrative functions in ORA. Serves as a liaison with sponsors, faculty and staff of other UMD administrative offices and with personnel on system wide offices. Reinforces policies and maintains compliance with federal, state, university, and sponsor policies, procedures and guidelines.
EXAMPLES OF PRIMARY DUTIES AND RESPONSIBILITIES:
- Required to maintain working knowledge of and interprets and applies current federal, state, sponsor and university policies and regulations to management of awards, and for applying sound fiscal policies in the management of grants.
- Provides resource information and guidance to research faculty and staff by explaining, interpreting and ensuring compliance with federal, university, and state policies and requirements.
- Conducts detail review of executed award notices and contracts to determine specific terms, conditions, and reporting requirements. Analyzes and evaluates grant budgets for correct calculations. Ensures integrity of award and project data, enters award and project data, including budgets, and corrects the data in Peoplesoft as needed.
- Monitors accounts for financial compliance, expenditures are allowable and within budget, that exception reports and other award management reports (deficit reports, budget errors, F&A etc.) are run as scheduled and that appropriate follow-up action is taken. Resolves issues as needed, serves as a resource to grant accountants, other ORA staff and faculty and their staff to coordinate and resolve issues such as account overdrafts and underspending.
- Reviews and approves purchases, salaries and other expenditures on sponsored projects in compliance with federal, state and university regulations as needed, reviews and approves cost transfers, re-budgets, and forwards re-budgets for sponsor approval as needed.
- Coordinates with relevant individuals to make adjustments to payroll for all budgeted positions (including relative cost sharing positions).
- Conducts periodic comprehensive desk review/audit of awards to ensure proper and effective administration.
- Monitors account closeout process, ensures that accounts are closed with both the sponsor and in PeopleSoft on a timely basis, works with Principal Investigator to ensure all expenditures are properly coded in PeopleSoft, prepares final report of expenditures and other sponsor closing reports, such as invention /patent reports, property/equipment reports, etc., as needed.
- Coordinates invoicing, cash collections and other reporting requirements with other ORA staff, as needed.
- Assists the grant accountants with monitoring of cost share and gathering cost share and other information required for invoicing, as needed.
- Works with ORA staff to jointly solve questions and challenges in their daily work.
- Serves as the post award management contact to faculty with sponsored projects in relation to all post award activities, including budget, expense adjustments and revisions.
- Works with academic departments, as necessary, including deans, chairs, department support staff, Human Resources, Student Employment, Payroll, Procurement, Finance and Administration, and Research Compliance Office.
- Serves as backup to other Grant Managers in the office.
- Provides guidance in grant management training of ORA staff, departmental staff and faculty as needed, may present formal presentations.
- Assists with development, recommendations and implementation of ORA Policies and Procedures and ensures that policies and procedures are adhered to.
- Assists with office organization and improvements for efficiency.
- Serves as backup to PeopleSoft committee, may attend meetings and training in Shrewsbury or other central locations.
- Participates in implementation of PeopleSoft upgrades, including testing of data.
- Maintains knowledge and understanding of PeopleSoft system. Assists in training ORA staff and others in PeopleSoft grant modules as needed.
- Performs other related duties as assigned.
EDUCATION: Bachelor's Degree
EXPERIENCE: Demonstrated experience (over 3 years) in accounting, financial analysis or grants administration.
OTHER: Travel to off campus meetings required. Flexible schedule to address special events and peak activity periods required.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
- Ability to interpret complex sponsor regulations
- Strong oral and written communications skills
- Demonstrated ability to communicate positively and effectively with diverse constituencies, including sponsors and faculty
- Knowledge of various federal, state and other pertinent regulations, requirements and guidelines pertaining to fiscal management of grants and sponsored projects.
- Knowledge of Uniform Guidance 2 CFR 200 reporting requirements.
- Ability to work independently and in a team environment.
- Attention to detail
- Proficient in financial analysis
- Demonstrated experience with business and/or grant software
Experience with Peoplesoft.
Demonstrated experience in accounting, financial analysis or grants administration.
Travel to off campus meetings required. Flexible schedule to address special events and peak activity periods required.
Applicants must be authorized for employment in the U.S. on a full time basis. Employment-based visa sponsorship not available.
To apply please submit a letter of interest, current resume and the contact information for three professional references.
The deadline for INTERNALS is September 14, 2020.
The review of applications will begin September 15, 2020 and continue until the position is filled.